Add, Edit, or Delete a Punch with Comments

This job aid explains how you can add, edit or delete time punches to an employee's timecard.

To add or edit punches:

1. Click in a cell under the In column to enter a start time for the employee’s shift, or Out column to enter an end time for the shift.
2. Type in the time using your keyboard. Enter times in the standard time format of AM/PM or 24-hour format.
3. Click Save.

If you need to add more detail to the punch:

1. Right-click a cell in the In or Out column. The Punch Actions glance opens.
2. If the cell already contains a punch, the glance displays the current information about the punch: date, time, override, time zone, exceptions, last edit date and the last person who edited it.
3. In the Punch Actions glance, click Edit.
4. In the Punch panel, enter the following information as needed:
   • Time (hh:mm) * — You cannot leave this field blank.
     • Based on the time that you enter, if your company uses rounding
       rules, the system uses the rounded time. For example, if you
       enter 8.02, the rounded time might be 8:00. The rounded time is
       used for totals calculations, but the actual time will be displayed
       on the timecard.
   • Transfer — Click the arrow to open the Transfer glance where
     you can search for and select the business structure, work rule,
     cost center or labor category for the transfer.
   • Override — Select whether the time should be considered as an
     In-punch or an Out-punch by the system.
   • Time Zone — Select the applicable time zone. Use this if you
     have employees who work in different locations that have
     different time zones. For example, employee works in
     Tallahassee, FL but sometimes travels to New Orleans, LA.
   • Cancel Deductions — Select one of the listed deduction rules.
     This is used when the employee has an automatically deducted
     meal break and does not punch in/out for breaks. If the employee
     skips a meal, the manager can cancel the deduction to pay the
     employee for the meal time.
   • Exceptions — If there is an exception trigged by the system, the
     exception name is displayed. You cannot edit this.
   • Comments — If there is a comment added to the time, the
     comment is displayed. You can add comments if needed.
5. Click Apply. And then click Save.

To delete punches:

1. Select the punch, then press Delete on your keyboard.
2. Click Save.