Approve Timecards - Desktop

This job aid and video explains how to approve a single timecard and multiple timecards at a time using Dimensions, as well as verifying your approval.

Approve a single timecard:

At the end of the pay period, by the designed deadline, you need to submit a timecard approval on your employee’s timecards.

Before you approve your employee’s timecards, you should:

  • Review a Pay Period Close/Summary Dataview
  • Resolve any missed punch and unexcused absence exceptions

To approve a timecard:

  1. Open a timecard and select the appropriate timeframe.
  2. Make sure the timecard is accurate.
  3. Click Approve.

Verify your Approval in the Table view

The background color of the timecard changes, depending on who has approved it:

Yellow background Timecard approved by employee but not by manager.
Light purple background Timecard approved by manager but not by employee.
Green background Timecard approved by both employee and manager.
Gray crosshatch Timecard has been signed off.

Approve Multiple Timecards at a Time:

You can also approve multiple timecards at the same time from the Main Menu > Time > Employee Timecards or from any of your available Dataviews.

  1. Select the appropriate timeframe and search criteria that you wish to approve.
  2. Select the one or more check boxes next to the employee’s names. To select all the employees, click Select All.
  3. If you have more than 40 employees, scroll down to the bottom of your employee list to be sure that you selected all the employees before submitting approval.
  4. Click Approve.