Maintaining Employee Direct Deposit Records

Although you can maintain direct deposit and reserve live check information from an individual employee's information screen, this method may be more efficient when working with multiple employees' records.

Select each of the tabs to learn more.

Accessing Direct Deposit Records

  1. In the main menu, select Payroll > Employee Payroll Maintenance.
  2. On the Employee Payroll Maintenance tab, select Direct Deposits.

Navigating the Direct Deposits Screen

The Direct Deposits screen displays the list of direct deposit and reserve live records for employees.

  • Direct deposit records contain checking or savings account information for creating ACH net payments to the employee.
  • Reserve live check records contain information for reserving a set amount of the employee’s net pay for generating a live check.

Employee payroll maintenance screen, view account direct deposits selected.

Adding a New Direct Deposit

Note that the system automatically generates a live check if no direct deposit or reserve live check records exist for an employee.

  1. Click Add New.
  2. Select an employee and click Apply.
  3. Click Continue.
  4. Optional: Enter the Name and Description.
  5. Enter or select the Active From and Active To dates.
  6. In the Deposit Type list, select Direct Deposit.
  7. In the Bank Account Type list, select Checking or Savings.
  8. In the Calculation Method list, select a calculation method.
  1. If applicable, select an Arrearage Function.
  2. In the Frequency list, select when and how often to apply the direct deposit.
  1. In the Account # and Reenter Account # boxes, enter the banking account number.
  2. In the ABA # / Bank Routing # box, enter the 9-digit ABA routing number.
  1. Click Save.

Add new direct deposit window with steps 4 through 13 displayed.

Adding a New Reserve Live Check

Reserve live check records are only used if employees want part of their net pay to be direct deposited, and part in a live check.

  1. Click Add New.
  2. Select an employee and click Apply.
  3. Click Continue.
  4. Optional: Enter the Name and Description.
  5. Enter or select the Active From and Active To dates.
  6. In the Deposit Type list, select Reserve Live Check.
  7. In the Calculation Method list, select a calculation method.
  1. If there is an arrearage associated with the employee, select the applicable Arrearage Function.
  2. In the Frequency list, select when and how often to apply the direct deposit.
  1. Click Save.

Add new reserve live check window with steps 4 through 10 displayed.

Editing Direct Deposits/Reserve Live Checks

  1. Display the details for selected direct deposits or reserve live checks.
    • To view a single record, click the View Account Direct Deposit icon.
    • To view multiple records, select the check boxes for each record you want to view and then click View.
  2. Click the ellipse  and select Edit.
  3. Edit each record as needed.
  4. Click Save.
  5. Click OK.
  6. Advance to the next record or return to the Direct Deposits screen as needed.

Cancelling Pre-Note

  1. Select the check boxes for the rows you want to change.
  2. Click Cancel Pre Note.
  3. On the confirmation message, click Cancel Pre-Note.