Performing Historical Corrections

This job aid explains how to correct an employee’s timecard after payroll has been signed off and processed.

To edit a signed-off timecard:

  1. Ensure that edits are enabled in the timecards
  2. Access the Main Menu > Time > Employee Timecards. Select the timecards you wish to correct and click Enable Edits.



  3. Open the employee's timecard and select Previous Pay Period or enter a range of dates that includes a signed-off pay period.
  4. Enter a paycode or punch, the associated time, and then click Save. The edit displays in the Historical Corrections tab with a status of "Pending."
  5. Verify the totals in the Historical Corrections tab are correct. Click Save.

To add a comment and note to the correction:

  1. Access the Historical Corrections tab and select the correction that you wish to comment on.
  2. Select the Editicon.

 

  1. In the Edit Corrections slider, add the appropriate comment from the Comments menu and use your keyboard to enter a note.

 

  1. Click Apply.

 

  1. Click Save to save the edit in the timecard.

 

To edit the corrections Effective Date:

There are many dates that play an important role in defining when the corrections are processed or applied in the timecard. Review the table below:

Edit Date Historical Date Effective Date/Apply Date
The date that the correction was made. The date of the original timecard before the correction.

The date that the correction takes effect.

 

To edit the effective date of the correction:

  1. Access the Historical Corrections tab and select the correction that you wish to edit.
  2. In the Edit Corrections slider, select the desired Effective Date from the calendar or type it in using your keyboard.
  3. If you wish to add the corrected totals to the Effective Date to be paid on the next payroll run, select the Include in Totals

If you do not wish to add the corrected totals to the Effective Date so that it does not get paid on the next payroll run, deselect the Include in Totals checkbox.

  1. Click Apply.

  2. Click Save to save the edit in the timecard.

Note: Workforce Dimensions prevents a user from removing sign-off if there are any corrections with historical dates during the pay period that are included in totals.

If you try to remove sign-off in this situation, you’ll receive the following error message: You cannot remove sign-off. Corrections exist in affected pay period.